Location: Long Beach, CA (with occasional travel)
Compensation
This position offers a pay range of $20–$25/hour, depending on experience and qualifications.
At Citadel EHS, we’re always looking for great people who want to grow with us, people who take pride in their work, support their team, and are always looking for ways to improve. We’re seeking a motivated, detail-oriented Project Assistant to support our Building Sciences team. This is a full-time, entry-level opportunity for someone who is organized, proactive, and eager to build their career in a fast-paced consulting environment.
This role is a great fit for someone who enjoys staying busy, takes initiative without needing to be asked, and approaches their work with a team-first mindset. You’re someone who communicates thoughtfully, follows through on commitments, and is willing to step in wherever needed to help the team succeed. You’re curious, open to feedback, and motivated to continue learning and developing over time.
About the Role
The Project Assistant plays a key role in supporting Project Managers and field teams by coordinating administrative and project-related tasks. This position is highly visible internally and externally and requires professionalism, strong communication skills, and the ability to manage multiple priorities.
You’ll be involved in everything from proposal coordination and project setup to client communication and report organization, making you an essential part of keeping projects running smoothly.
What You’ll Do
- Serve as a point of contact for clients, vendors, and internal teams
- Assist with proposal preparation and project setup
- Enter and maintain project data in internal systems (e.g., Deltek Vision)
- Prepare reports, templates, and documentation for project teams
- Track project budgets, receipts, and status updates
- Coordinate project logistics (including scheduling, shipping, and sample handling)
- Organize and maintain electronic and hard copy project files
- Support Project Managers, Practice Leads, and operations staff
- Assist with weekly project tracking and status meetings
- Ensure all project documentation is complete, accurate, and properly filed
What We’re Looking For
- High school diploma required; college degree preferred (Environmental Science, Industrial Hygiene, Engineering, or related field is a plus)
- 1–2+ years of experience in an administrative or professional office setting (preferred)
- Strong organizational skills and attention to detail
- Ability to manage multiple tasks and meet deadlines
- Excellent written and verbal communication skills
- Proficiency in Microsoft Office (Word, Excel, Outlook)
- Comfortable working in a fast-paced, team-oriented environment
- Self-starter with a proactive and problem-solving mindset
Why Join Citadel
At Citadel, we invest in our people because we want them to succeed. We’re a collaborative team that values professionalism, growth, and strong client service. Whether you’re just starting your career or looking to build on your experience, you’ll have opportunities to learn, contribute, and grow within the company.
We offer:
- Competitive compensation
- Comprehensive benefits package
- Professional development and training opportunities
- A supportive, team-driven culture
- Exposure to a wide range of environmental and consulting projects
Equal Opportunity Employer
Citadel EHS is an Equal Opportunity Employer and considers all qualified applicants without regard to any protected characteristic under federal, state, or local law.
In accordance with California law, we will consider qualified applicants with criminal histories consistent with the California Fair Chance Act.
How to Apply
Please submit your resume to jobs@citadelehs.com
To apply for this job email your details to jobs@citadelehs.com